Overview
SimplerQMS streamlines storing and retiring documents.
You can easily select an outdated document, set its retirement date, and ensure it is removed from circulation and adequately stored.
This helps ensure compliance and maintain up-to-date processes.
Benefits
Discover the benefits of SimplerQMS document storage and document retirement capabilities.
How It Works
Store Document Indefinitely
SimplerQMS offers permanent document storage. Your files remain safe and accessible without time limits or the risk of deletion.
Locate documents using targeted keywords and personalize your search with custom date filters.
Restrict Access to Documents
The system allows you to control document access to protect sensitive information from unauthorized access.
You can grant and revoke permissions for specific users to read, edit, delete, or make document changes.
Automatically Retire Outdated Versions
Upon document updates, past document versions are automatically retired and stored for reference.
You can access any superseded document versions related to the current effective document, maintaining complete transparency with readily available document history.
Retire Current Documents
Retiring an effective document involves setting a retirement date as the initial step. The system allows you to choose a specific date when the document should be retired.
Once the document retirement is completed successfully, the document will no longer be usable.
Upon completion of the retirement process, the system automatically applies a “retired version” mark to the document.
Export Stored and Retired Documents
You can also export all stored and retired documents at once if needed. The system allows you to export document files along with the file folder structure.
You can learn about the process by following the link below:
Featured Modules in SimplerQMS
Learn how SimplerQMS can help you streamline other QMS processes.
