QMS Software ROI Calculator
Calculate the potential time and cost savings your organization can achieve by implementing SimplerQMS – a fully validated, cloud-based eQMS designed for Life Science companies.
Enter your company details and process data below to calculate your estimated savings.
Quality Staff
Issue Management
Supplier Management
Document Management
Training Records Management
Audit Management
How Does the QMS Software ROI Calculation Work?
The ROI calculator estimates potential annual savings when transitioning from manual, paper-based quality management to a fully digital, validated eQMS like SimplerQMS. Listed below are the steps explaining how QMS software ROI calculation works.
Provide your company size, team structure, and cost data to establish your current quality management baseline.
Input typical volumes and time spent across core quality areas such as Document Control, Training, Supplier Management, Issue Management, and Audits.
The calculator compares your inputs to life science industry averages and typical SimplerQMS customer results to estimate efficiency improvements.
Instantly see projected savings in both hours and costs, broken down by process area.
Receive a personalized report you can share with stakeholders or use to explore a tailored business case with the SimplerQMS team.
How QMS Software by SimplerQMS Delivers Real ROI?
SimplerQMS enables measurable efficiency gains and supports compliance across all quality processes.
Here’s how our validated eQMS helps deliver tangible returns on your investment.
Hear How Life Science Companies Achieve ROI with SimplerQMS
Hear from life science organizations that have streamlined quality processes, reduced compliance costs, and achieved measurable ROI with SimplerQMS.
Pharmaceutical CDMO
Basic Pharma
Basic Pharma changed its way of working, allowing employees to focus on quality instead of administrative tasks.
Read case study
Pharmaceutical CRO/CDMO
Minerva Imaging
Minerva Imaging accelerated the employee onboarding and training processes by 50% with SimplerQMS.
Read case study
Medical Devices
LiNa Medical
LiNA Medical improved the efficiency of managing regulatory and quality documentation and R&D processes.
Read case studyDiscuss Your ROI
With Our Experts
Let’s review your results together and explore how SimplerQMS can deliver measurable efficiency gains and compliance improvements for your organization
Request Tailored ROI ReviewFrequently Asked Questions
The QMS Software ROI Calculator is an interactive tool that helps life science organizations estimate the potential return on investment (ROI) from implementing SimplerQMS. The ROI calculator compares your current manual or paper-based quality management processes to a fully digital, validated eQMS to project annual time and cost savings across key quality areas such as Document Control, Training, CAPA, Supplier, and Audit Management.
Yes, the QMS software ROI Calculator is completely free to use. You can enter your data, view your estimated savings, and access a personalized ROI report to share with your stakeholders – with no sign-up cost or obligation.
The ROI calculator uses the standard ROI formula shown below.
ROI = (Total Benefits – Total Costs) / Total Costs × 100%
The calculator evaluates potential financial gains from improved efficiency and automation against the costs of maintaining manual quality processes. Results can be interpreted annually or over multiple years
The ROI calculation considers the costs your organization’s current operational costs related to managing quality processes manually. These costs include the time and effort (FTE hours and salaries) spent on document updates, training records, supplier documentation, CAPA handling, and audit preparation. The calculator estimates how much of these labor costs can be reduced through automation and digitalization with SimplerQMS.
The SimplerQMS software subscription costs are not part of this online calculator. The goal is to help you estimate the potential time and resource savings achievable by moving from manual to automated quality management processes.
The QMS ROI Calculator estimates a range of measurable efficiency gains achieved through digitalizing quality processes.
The benefits included in the ROI calcualtion are listed below.
– Reduced Administrative Workload: Less manual effort spent on document handling, training updates, and audit preparation.
– Faster Audit Preparation: Centralized, easily accessible records shorten audit planning and execution time.
– Lower Validation Effort: Automated workflows and built-in compliance features reduce time spent on validation activities.
– Increased Traceability: Complete visibility across all quality processes and documentation.
– Enhanced Collaboration: Cloud-based access and automated workflows enable teams to work more efficiently across departments and locations.
Yes, you can use Microsoft Excel for QMS ROI calculation. You can use the SimplerQMS QMS Software Business Case Template if you prefer a more detailed, offline approach. Our QMS Software Business Case Template is a free Excel-based tool that includes a similar ROI calculation model. The template helps you estimate the economic impact of implementing an eQMS, compare manual versus digital processes, and build a compelling business case for management.
You can also use the online ROI Calculator for a quick, high-level estimate and then expand on those results in the Excel business case template to prepare presentations or board discussions.
Your results depend on several factors, including company size, number of employees, document volume, frequency of audits, and current process efficiency. The more accurate your inputs, the more precise your ROI estimate will be.
This calculator is designed for Quality Assurance, Regulatory Affairs, and Executive leaders within life science organizations – including pharmaceutical, biotechnology, and medical device companies. The ROI calculator is useful for stakeholders evaluating the business case for implementing an eQMS.
No, the actual ROI may vary depending on your workflows and implementation, but many customers report even higher returns after full adoption. The ROI calculator provides estimates based on benchmark data from SimplerQMS customers and life science industry averages.
You can access your personalized ROI report to share with internal stakeholders or schedule a consultation with a SimplerQMS specialist. We’ll review your assumptions, validate your data, and provide a customized ROI analysis tailored to your organization.
