SimplerQMS
Pricing & Licenses
Transparent, All-Inclusive, Purpose-Built for Life Science Organizations
We offer subscription-based pricing with everything you need – QMS modules, full implementation and onboarding, validation, unlimited training, cloud hosting, QMS document templates, data migration, and 24/7 expert support. No hidden costs.
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SimplerQMS Pricing
Pricing Plans
Starter
For small teams looking to get started with streamlining their QMS processes.
Includes up to 15 users
Starting from USD 15,000 annually
Get a Demo and PricingTeam & Enterprise
Everything larger teams need for successful eQMS implementation.
Starts from 15+ users
Request a quote
Get a Demo and PricingLicense Types
Flexible license types designed for different roles and usage frequencies. Combine them to create the most efficient and cost-effective setup for your organization.
Viewer
FREE
Free for invited auditors and collaborators with read-only access under an active SimplerQMS subscription.
Get a Demo and PricingFree access to information that is needed:
Search and View
Read Access
Unlimited Users
Light
For team members who sign documents, initiate quality events, and search for information.
Get a Demo and PricingEverything in the Viewer license is included, plus:
Initiate Quality Events
(Deviations, Non-conformance, CAPAs, Issues, OOT/OOS)
Electronic Signatures
Read and Understood Quizzes
Complete Tasks and Training
Standard
For users who need Document and Change Control, plus two additional modules. Only pay for what you use.
Get a Demo and PricingEverything in the Light license is included, plus:
Document Control
Change Control
2 Additional Modules
Manage Selected Modules
Analytics
Full
For users who need all QMS modules plus user management and system administration.
Get a Demo and PricingEverything in the Standard license is included, plus:
Training Management
Audit Management
Supplier Management
Quality Event Management
Risk Management
Design Control
Admin & License Management
Always Included – At No Extra Cost
Your SimplerQMS subscription includes the same comprehensive set of modules, services, and compliance assurance – with no additional fees.
QMS Modules
QMS Templates
Implementation Fees
IQ/OQ/PQ Validation Services
Data Migration Services
Unlimited Live Training
Cloud Hosting Fees
24/7 Emergency Phone Support
Frequently Asked Questions (FAQs) About SimplerQMS Software Pricing
Find answers to the most common questions about SimplerQMS software pricing, licenses, and what’s included in your subscription.
Pricing & Value
Yes, we can provide QMS software pricing – but only once we understand your organization’s needs. Pricing depends on factors such as the number of users, license types, and the structure of your team.
To ensure accuracy, we schedule a meeting where we present SimplerQMS, explain pricing options, answer your questions, and provide a tailored pricing proposal.
SimplerQMS is priced per user on a recurring yearly subscription. We offer flexible license options tailored to different roles and usage levels, allowing you to mix and match licenses to fit your organization’s needs.
Every subscription includes QMS modules, full implementation, validation, updates, data migration, unlimited training, hosting, QMS templates, and 24/7 support.
No, there are no hidden fees or additional onboarding fees. Everything is included in the SimplerQMS subscription price – implementation and onboarding, system validation, data migration, unlimited training, QMS templates, cloud hosting, system updates, and 24/7 customer support.
Other eQMS vendors often charge separately for these services, but SimplerQMS includes them all.
Yes, a minimum subscription price applies to reflect the comprehensive services included with every SimplerQMS subscription. The minimum subscription price is USD 15,000 annually, which covers up to 15 users.
SimplerQMS pricing is transparent and all-inclusive, with no hidden fees.
We offer clear license options for different roles, and our starting price is stated openly on this page for full transparency.
Licenses & User Access
The Viewer License is a free, view-only license that allows users to search for and view documents within SimplerQMS that you specifically choose to share with them. It is suitable for external auditors or inspectors, consultants, clients, or collaborators who only need to access records without editing or signing.
The Viewer License enables organizations to provide controlled access to third parties or occasional users at no additional cost, ensuring efficiency and transparency during audits and inspections while keeping sensitive QMS processes secure.
The Light License provides the ability to initiate quality events, complete assigned tasks or training, and electronically sign documents. It is most often used by Executive Team members, Production Operators, Line Workers, Technicians, and other staff who need to perform tasks and initiate quality events but do not require full system functionality.
The Light License is a cost-effective way to extend QMS access to your employees, ensuring compliance activities such as training and quality event initiation are completed on time without the need to allocate higher-level licenses. This helps organizations balance compliance coverage with budget efficiency.
The Standard License provides access to the Document Control module plus two additional QMS modules that you assign per user. It is ideal for Production Managers, Document Control Specialists, Engineers, or other roles that work within specific quality processes rather than the entire system.
The Standard License allows users to focus on the QMS modules most relevant to their role, ensuring they have the tools needed to complete tasks efficiently without unnecessary complexity. The Standard License is a cost-effective option for team members with specialized responsibilities.
The Full License provides access to all QMS modules and capabilities in SimplerQMS. It is typically used by the Quality Team, Regulatory Affairs, and Site Heads who require comprehensive access to create, review, approve, and manage quality processes across the system.
The Full License ensures complete visibility and control over the entire QMS, enabling leaders to oversee compliance, streamline decision-making, and maintain traceability across all quality activities in one integrated platform.
Yes, users can be reassigned to different license types as organizational needs evolve. For example, a Standard License user can be upgraded to a Full License, or adjusted to another license type by your system admins – at any time.
Yes, the two additional QMS modules assigned to a Standard License user can be changed by your system admins at any time as responsibilities evolve. This flexibility ensures that each user always has access to the QMS modules most relevant to their role.
No, Document Control is always included in the Standard License and does not count as one of the two selectable modules. In addition to Document Control, each Standard License user can be assigned two other QMS modules of your choice.
Yes, you can add additional licenses at any time as your organization grows. SimplerQMS is designed to scale seamlessly, allowing you to expand user access and functionality without disruption.
Implementation & Training
On average, implementation takes about six weeks for your first Implementation Phase. A dedicated project manager and the team of training specialists will guide you through the entire process, including configuration, data migration, and training.
If your organization prefers to move at its own pace, the implementation timeline can be extended to match your needs.
Yes, SimplerQMS can support multiple sites or business units within a single validated environment. This allows consistent processes across locations while maintaining compliance.
Yes, unlimited user training and full system validation are included with every subscription. There are no extra charges for onboarding, initial validation, or ongoing re-validation as the system is updated.
Yes, unlimited live user training is included in your annual subscription at no extra cost, with no cap on hours or number of sessions. Our goal is to ensure your team is completely confident and realizes the maximum return for your dollar spent. Unlike many other eQMS vendors who charge additional fees for training, SimplerQMS provides it as part of the subscription.
Services & Support
Yes, every subscription includes 200 GB of secure cloud storage as part of the price. Backup, disaster recovery, and data protection are included by default, and additional storage can be added if your organization requires it.
SimplerQMS provides life science–specific QMS template packages, including those tailored for standards and regulations such as ISO 13485:2016 and FDA 21 CFR Part 820.
The QMS template packages include ready-to-use procedures, forms, work instructions, and records – all designed to accelerate implementation, reduce setup time, and help ensure regulatory compliance.
Yes, SimplerQMS is fully validated according to GAMP5 guidelines and compliant with FDA 21 CFR Part 11 and EU Annex 11 regarding system validation requirements. Validation is included in your subscription and continuously maintained during updates.
SimplerQMS provides 24/7 expert support by phone, email, and video call. Support is delivered by specialists with knowledge of life science quality and regulatory requirements.
SimplerQMS is consistently praised for its responsive and knowledgeable customer team on independent review platforms such as G2, Capterra, and others.
Data Security & Exit
Your data is securely hosted on Amazon Web Services (AWS), certified with ISO/IEC 27001:2022, 27017:2015, 27018:2019, 27701:2019, 22301:2019, 20000-1:2018, 9001:2015, and CSA STAR CCM v4.0.
The subscription price includes 200 GB of cloud storage, along with regular backups and disaster recovery measures.
All data is encrypted in transit and at rest, while role-based access, audit trails, and security protocols ensure compliance with GDPR and other data protection standards.
Yes, you can export all documents and records, including an index, in a structured and accessible format. This ensures you retain full access to your data outside SimplerQMS.
All your data will be exported and transferred to your storage location at no additional charge if you cancel your SimplerQMS subscription. You retain complete ownership and access to your documents and records, ensuring business continuity and compliance.
See SimplerQMS in Action
To see SimplerQMS in action and learn how you can make the most of it, request a personalized demo presentation.
Book a Demo